Internal Memo: Substitution Process

Please do your best to find a substitute if you are no longer able to teach your scheduled class.

How to Find a Substitute

The best and quickest ways to find coverage are:

Option 1: Shared Discord Channel

• Post in the designated instructor Discord channel with:

• Date and time of the class

• Class type and level

• Any relevant notes

• This allows all available instructors to respond quickly and keeps communication transparent.

Option 2: Reach out to Instructors 

• You may also reach out directly to other instructors via text or direct message.

• Direct outreach can be helpful for last-minute coverage or specific class needs.

Instructors are encouraged to use both methods when time-sensitive.

Communication with the Studio

• Once a substitute has been confirmed, notify Jaylah/Marti and we’ll update in Kenko (You may also update in Kenko, but please also make sure we’re aware of the changes).

• Do not assume a class is covered until confirmation has been received from the person you reached out to.

• If you are having difficulty finding coverage, communicate early so we can assist if needed.

Timing & Professionalism

• The earlier you begin searching for a substitute, the better.

• Last-minute requests should be reserved for emergencies.

• Consistent failure to secure coverage or communicate clearly may impact scheduling opportunities and/or employment.

Shared Accountability

Substitutions are a shared effort, but the responsibility to initiate the process lies with the originally scheduled instructor. Thank you for supporting one another and helping keep The Movement Atrium reliable and respectful of everyone’s time.